PROJECT MANAGEMENT

PBSI provides overall coordination and management of all aspects of the planning and implementation processes and can act as the client's representative in leading the project team. Early involvement in a project offers our clients the greatest opportunity to most effectively control cost, schedule, and quality. PBSI will also assist the client with risk and issue management as well as implement a process that manages on-going change by working with project stakeholders during the strategic development of a project. This enables us to anticipate project conditions, provide our clients with an early warning of potential project impact, and present the client with options and recommendations that enable informed decisions to move ahead.

Our consultants are Project Management Certified by PMI. The Project Management Institute (PMI®) stands as a global leader in the field of Project Management. The PMI certification involves a rigorous, examination-based process that represents the highest caliber in professional standards. Therefore, PMI’s professional certification is universally accepted and recognized.

Our approach is a comprehensive, fully integrated process that ensures successful results. As your independent, unbiased and objective representative, we provide technical expertise, flexibility and project control within a collaborative environment, and we deliver a project completed on time, on budget and most importantly, deliverables that are consistent with the client's project goals and objectives. PBSI can also provide exception program and project professionals on a direct hire or contract basis. For more information about our technology sourcing click here...

Project Initiation -Your PBSI project manager will assist your organization in the key activities that are required to guide the project through closure. These activities include: Developing the business case, completing the feasibility study, establishing the project charter, appointing the project team, setting up the project office, performing the phase review.

Project Planning -The successful foundation of any project begins before the execution process commences. IT projects require, by their nature, a complex set of planning decisions that strongly impact the long-term success of the project. We are organized to provide expert management of the project planning process to meet project challenges and mitigate risks. Our comprehensive planning approach systematically moves the project from establishing program criteria and design, through budgeting and scheduling, placing it in the best possible position to commence implementation.

Project Execution and Control -Project Planning Phase and ideally starts once the Project Plan has been approved and baselined. Project Execution is characterized by the actual work on the tasks planned and project Control involves the comparison of the actual performance with the planned performance and taking appropriate corrective action to get the desired output.

Project Closure -Project closure is the last phase of the Project Life Cycle. The commencement of the Project Closure Phase is determined by the completion of all Project Objectives and acceptance of the end product by the customer. Project Closure includes the following tasks: Release of the resources, both staff and non-staff, and their redistribution and reallocation to other projects, if needed. Closure of any financial issues like labor, contract etc. Collection and completion of all project records. archiving of all project records. Documenting the issues and lessons faced in the Project and their resolution.

Managing project change - Change Management focuses on people to ensure that change is brought about smoothly, effectively, and with minimum resistance. Our Change Management activities are directed toward the identification and mitigation of the people-oriented risks associated with accomplishing the change objectives. Our four-phase process includes:

• Creating awareness: bringing common understanding of intended change aligned with individual values and ensuring that the knowledge about the change has occurred
• Building acceptance: creating environments conducive to change in mindsets and sense of ownership to gain positive perception on the change initiative
• Accomplishing adoption: transferring ownership of the change program to the business through institutionalization and internalization
• Achieving assimilation: coaching, problem solving, and addressing persistent pockets of resistance
• As global organizations strive to align business and IT strategies and derive maximum value from their IT investments, they need optimal program management frameworks and skills to meet their investment goals.

 

THE PROJECT MANAGEMENT OFFICE (PMO IMPLEMENTATION)

An essential element of implementing a Project Management Office (PMO) effectively is tailoring it to the organization’s specific business needs and that relies on a range of special skills and disciplines.

Most organizations require help and support to achieve a quick and successful PMO with a formal project management methodology.

With more than 20 years experience in both public and private sector organizations, the PMO consultants from PBSI can provide the support services you need to ensure you have an effective implementation strategy that fits best with your business and organizational needs.

The key elements you need to consider are:

• Implementation Planning
• Business Case
• Establishing a Project Support Office
• Developing Capability
• Securing Buy-In
• Tools and Techniques

Implementation Planning

Planning is all about how you are going to make it happen. It may be obvious, but implementing a PMO should always be run as a project, backed up by an appropriate project plan. A good plan will support your organization’s implementation of PMBOK and flex around changing requirements. We believe that planning is an interactive, multi-dimensional process. A PBSI planning workshop will provide you with the core information for your project charter and planning documents.

Business Case

The Business case for implementing a PMO is a core component in any successful transformation.

Making the business case for an organization-wide implementation of your PMO is an essential tool for gaining buy-in at all levels.

The benefits and risks will be different in each organization. Many organizations will share characteristics that a new approach to project management should address.

PBSI will assist your team by facilitating a Business Case workshop or will review business cases you develop.

Establishing a Project Support Office

How much support can your project managers count on? How much support do they need? Who will own your tailored version of the project management methodology? How does a proactive Project Office improve performance? What would a Project Management Office look like in your organization?

PBSI consultants will help to develop the blueprint for a Project Management Office for your organization.

Developing Capability

Developing resources to manage your organization’s projects should not stop at training. Development plans with coaching and mentoring for project managers aligned to the maturity of both the individual and your organization are a critical step in improving organizational performance.

PBSI consultants can help design a development plan for project managers that combines the needs of the organization with the development opportunities of the individual. From identifying and defining core competencies through to designing and implementing development centers, we can support your organization to develop the capabilities that it needs.

Securing Buy-In

Getting senior managers to see the benefit of a PMO approach is an essential step on the road to successful implementation.

But no matter how compelling the case for making the transition to a formal project management methodology, there are times when an internal voice does not reach the right audience. If stakeholder analysis tells you that a specific group is missing the message, then PBSI can help. PBSI consultants have wide experience across industry sectors and we can help you to refine key messages and deliver them with credibility.

Tools and Techniques

The process of implementing a formal project management methodology across your organization will necessitate a number of tools and techniques designed to address the question: Where are we up to and what needs to happen next?

These can be simple or complex, depending on the resources at your disposal and the requirements of your organization. They can include a transition tracker that could be a whiteboard list; a simple Excel worksheet; or a new feature in your Enterprise Management Systems.

PBSI will help you to kick-start your PMO implementation with assistance and support ranging from simple project templates and scoring methods for evaluating project briefs to tracking software that helps you manage the transition to new ways of working.